Step by Step guide: deliver strong internal presentations
Presenting in front of your peers, your boss or your reports can be very challenging. Presentations like these can seem more nerve-racking, however there are some simple steps you can take in order to keep the nerves at bay.
Keep in mind that an internal presentation is not a sales pitch and that you are not on the main stage at TechCrunch Disrupt.
Avoid using flashy and fancy Powerpoint templates, avoid using a lot of animations, fancy transitions and artistic fonts. Keep it simple. The content is the most important thing to focus on, not the medium.
Slide 1: Current situation
Without sharing your personal opinion (stay neutral), try to paint a picture of the current situation. Introduce metrics, data points, survey results that will help you to build your case on the following slides.
Slide 2: What is the problem you and your team need to solve?
Again, try to stay neutral and do not share your personal opinion (yet). The goal of this slide is to make sure that the entire group agrees on challenges that need to be tackled. Ask questions and collect people’s opinion and thoughts. Your opinion might even differ mid-presentation after hearing the feedback from your peers. Before moving to the next slide, make sure you all agree about the challenge you want to / need to solve as a team.
Slide 3: Objectives and milestones
Now it is time to agree about what success will look like if the project goes according to your plan. Agree on the metrics you want to track to measure the effectiveness of your efforts. This part is extremely important, recap with the group and agree on the KPI’s and metrics you want to focus on.
Slide 4: Your recommendation
Now it is time to share your personal opinion. Explain your views and ideas but be concise. Define the path that you are going to take in order to achieve your goals. Stay high-level on this slide but add all the details in your appendix in case you get challenged by tricky questions.
Slide 5: Resources needed and dependencies
This is the slide you need to address the list of resources you need to be successful with this project. Remember, the more you ask, the more you will get. It is also important to highlight any potential risks that might derail the project. Address them now and it will avoid you having difficult situations at a later stage.
Slide 6: Who is in charge?
It is now time to confirm the list of all the different stakeholders involved in this project and confirm their roles (Project-Owner, driver, sponsor, contributor?). You should make it very clear at this point to avoid overlap / duplication of effort and confusion regarding roles and responsibilities.
Slide 7: Suggested timeline and next steps
Present your timeline and make sure that the entire group think it is realistic. Your project might conflict with other top-priorities so make sure everybody is fully on-board.
With this simple framework you should now be able to manage effectively an internal presentation. Let us know if you find it useful via messenger on our website:-)